How to Create and Send Registered Post Envelopes Effectively and Affordably?
Have you ever sent a letter to someone and wondered whether it would reach the right person? We are sure everyone goes through this situation and would want confirmation about their mail delivery. Luckily, Australia Post offers a service that fixes this problem and gives you peace of mind.
Registered Post is an Australia Post mailing option that allows you to track your registered post items, get proof of mailing, and signature on delivery. You can pair this service with Regular or Priority Mail and assure guaranteed delivery.
There are many ways to avail of Registered Mail Australia Post. You can either pay fees on lodgement or buy prepaid envelopes. Also, the Registered Post International service helps you mail your items confidently to over worldwide destinations.
In this article, let’s discuss everything you need to know about Registered Post.
Registered Post Meaning and Features
If you are looking for a safe and trackable mailing alternative, Registered Post Australia is one of the best options. Most individuals and companies use this option exclusively for documents. But, you can also mail items like B2B letters, bills, etc. Here are some prime features that will allow you to understand it better:
- Ensure that your mail item will reach the correct location
- Get a receipt while lodging an item at your nearest Post Office
- Avail of discounted rates on buying prepaid Registered Post envelopes and labels in bulk
- Proof of delivery with the online tracking feature and a signature on delivery
- Bag an insurance coverage of $100 to protect your items against any losses. You can buy extra cover if needed
- Get optional SMS and email tracking notifications. It is necessary to provide an email address while sending a Registered letter or parcel, but giving a phone number to get mobile updates is optional
Registered Mail Australia Post Delivery Timetable
Since Registered Post isn’t a standalone mailing option, its speed depends on the service you select.
Regular Mail is the most cost-effective and standard Australia Post service. It takes two to four working days for the postal workers to complete Regular Mail deliveries within the same state. Interstate deliveries can take three to six business days, depending on your item’s origin and end location. If you want to pair Registered Mail in Australia with Regular Mail, you need to take care of the dimensions:
| Size | Dimensions |
| Small postcard or letter | 130mm x 240mm x 5mm |
| Large letter: 125g to 500g | 260mm x 360mm x 20mm |
Your next option is Priority Mail. It is processed before Regular Mail items and has a quicker turnaround time. Same-state deliveries are completed in as fast as two business days, and interstate deliveries take only up to four working days.
Priority Mail allows you to send items up to 500g. The dimensions are the same as that for Regular Mail. But, remember to cross-check your mailing address to prevent delays in delivering your Priority Mail Registered letters. Writing invalid, undeliverable, or incomplete mailing addresses can also lead to many other issues, like lost items and returns. Thus, it is better to use an effective address validation and verification service to avoid such losses.
You can post your Regular and Priority Mail letters at the Post Office or drop them in a street posting box. However, you can only opt for tracking notifications for Registered Post Australia items lodged over the counter at the Australia Post Office.
Registered Mail Cost
You need to pay an extra Registered Post fee over and above your postal charges. This fee is for the delivery confirmation, tracking, and other features that Regular Mail and Priority Mail don’t offer. There are three categories of Registered Post costs as follows:
Prepaid Envelopes
The fees for postage-paid envelopes consist of the Australia Post Registered Mail fee and postage. You don’t need to pay anything extra while lodging your mail item.
Find the rates for prepaid envelopes of different sizes below:
| Envelope size | Maximum thickness | Maximum weight | Charge per item | Charge per pack of 10 envelopes | Charge per pack of 10 (on buying 5+ packs) |
| 130mm x 240mm (DL envelope) | 5mm | 250g | $5.55 | $54.10 | $49.95 |
| 353mm x 250mm (B4 envelope) | 20mm | 500g | $7.45 | $72.65 | $67 |
You may print your mailing addresses on these envelopes and enclose your letters before lodgement. It is one of the easiest ways to send a Registered Mail Australia Post item.
Prepaid Labels
Registered Post labels are partially prepaid as they include the Registered Post fee only. You still need to pay for the postage separately. Here are the rates:
| Registered Post Mail Item | Fee |
| Registered Post label while lodging the item | $4.45 per article |
| Single Registered Post labels | $4.45 per article |
| A pack of 50 Registered Post labels | $187 per box |
Imprints
Like prepaid envelopes, the charges for using imprints also include the Australia Post Registered Mail fee and postage. Find below the rates, depending on the mailing service you select:
| Size | Maximum Weight Limit | Barcoded residue | Unbarcoded residue | ||
| Regular Mail | Priority Mail | Regular Mail | Priority Mail | ||
| Small | 125g | $4.775 | $5.020 | $4.830 | $5.135 |
| Small Plus | 125g | $5.115 | $5.415 | $5.460 | $5.845 |
| Large | 125g | $5.850 | $6.345 | $5.885 | $6.385 |
| 125g – 250g | $6.285 | $6.785 | $6.730 | $7.230 | |
| 250g – 500g | $6.885 | $7.385 | $7.445 | $7.945 | |
Optional Extras
If you want to include some add-on services to your Auspost Registered Letter, here are a few options:
- Delivery confirmation: For an extra $2.95, you can get a card comprising the recipient’s signature. This card is mailed back to your return address, so be sure to write one on your mail item. Using this optional extra, you can store the proof of delivery with you and present it as evidence in case of legal disputes.
- Person-to-person delivery: If you want your letter delivered only to the mentioned recipient, you can use this service to assure the same. It costs you $6.30 more but guarantees that the mail item reaches the right person.
- Extra insurance cover up to $5,000: You can pay $2.50 extra for every subsequent $100 coverage over the complementary $100 cover. It is an excellent service for mailers who need to send valuable items.
How Does Registered Post Imprints Work?
Registered Post Australia imprints work great for bulk mailing. You can create a business credit account with Australia Post and get a postage metre. With imprints, you don’t have to buy envelopes or labels from time to time. You can print your postage details right on your envelopes and post your items speedily.
Also Read: But how does a Registered Letter Auspost imprint system work?
All Registered Post letters have a 2-dimensional barcode and an article ID. Whenever the barcode is scanned, the current data gets updated on the Australia Post website through which you can track your items.
By using this imprint service, mailers can design their own unique barcodes according to the Australia Post’s specifications and print them on the envelopes. Thus, every item gets linked to their business credit account, making it easy to make payments and track letters.
Without using imprints, you cannot track your Australia Post Registered letter as it travels to the recipient. You only get email and SMS updates using other postage payment options. Here are the steps to start sending letters with Registered Post imprints:
Apply For the Service
You can connect with your Australia Post Account Manager and express your interest in setting up an account. Then, give your account name and number and opt-in for the Delivery Status Reporting service if you need it. Australia Post will send you your customer reference ID and instructions on printing imprints in some time.
Get Your Artwork Ready
Once your Australia Post Registered Mail account is activated, you can start creating your 2D barcodes and imprints. Mail them to RPImprint@auspost.com.au to allow the Australia Post employees to review and approve your artwork, which takes up to five working days.
Set Up Delivery Status Reporting
Australia Post provides you with the access for scanning extract files around your mail delivery updates to help you create a Delivery Status Reporting system.
Registered Post International
Mailing to international places is expensive and time-consuming. Hence, it makes sense to protect your mail and ensure its delivery. You can use Australia Post International Registered Mail to send items globally and get the recipient’s signature. Such signed delivery allows you to protect your mail privacy and guarantee delivery to the recipient.
The delivery estimates depend majorly on the destination country; you can enter the mailing details on Australia Post’s website and see the accurate delivery times. Remember that Registered Post International deliveries can take longer than stated because of Covid-19 restrictions.
To avail of this service, ensure that your letters do not weigh more than 5000g. Also, you cannot track items sent via this option. The good news is that you still get a signature on delivery and $100 insurance coverage.
You can either lodge Registered Post International items at the Post Office to get proof of mailing or drop them off at the street posting box. Prices start at $17.70 for small DL envelopes and $27.50 for larger B4 envelopes.
There are several steps you need to take while mailing items internationally. You need to follow the guidelines of the destination country and fill out the customs form to send Registered Post envelopes internationally. Fortunately, you can send your letters using PostGrid‘s direct mail API and skip through this legwork. Our services let you create, print and mail your items with only a few clicks on your device.
Frequently Asked Questions (FAQs)
1. While tracking my Auspost Registered letter, why don’t I get an estimated delivery date?
Sometimes, you may not get the estimated delivery date because:
- There is a handwritten address on your envelope
- You sent an international letter
- The letter was dropped in a red street-posting box
2. How can I opt-in for tracking notifications?
You can ask for tracking updates by lodging your items at the Post Office or self-service terminal. Please provide a correct email address (mandatory) to get email notifications and a phone number (optional) to receive SMS updates.
3. When are the tracking updates sent for Registered Post Envelopes?
Tracking notifications are sent when your letter is:
- Scanned into the Australia Post network for the first time
- Ready to be delivered
- Awaiting to be collected at the local Post Office, in case of failed or incomplete deliveries
4. How long does it take for an Australia Post Registered Letter to arrive?
The delivery time depends on the mailing distance and the service you select. In the case of international items, the delivery time varies significantly depending on your destination country.
How Can PostGrid’s Direct Mail Services Help You Send Registered Mail Australia Post Items?
As discussed above, sending a Registered Post letter may take you a lot of effort and time. If you choose to buy prepaid envelopes, you still need to work on your mail design and printing. Similarly, setting up an imprint account and preparing envelope artwork that meets the Australia Post’s specifications can be daunting.
But, you can use PostGrid’s mailing solutions to automate everything, cut costs, and save time. Plus, you can complete your print and mail tasks five times more efficiently. PostGrid allows you to mail several types of marketing, transactional, and compliance items. So, it doesn’t matter if you want to connect with your customers with a promotional message or send crucial documents to your attorney, as our API can handle everything.
Our features include:
- Design: You can access our pre-built HTML and PDF templates to get your Auspost Registered letter design ready in minutes. Also, you can customise it with your brand logo, contact information, etc., to increase effectiveness and drive more responses.
- Address verification: PostGrid automatically verifies all your mailing address formats before a campaign. Therefore, you can rest assured that your Registered Post envelopes are headed in the right direction.
- Per-piece tracking: Using PostGrid, you can get a consolidated view of the delivery statuses of your sent items, helping you stay updated.
- Print and mail fulfilment: Our API is well-equipped to send mail items in any number to any location, whether national or international. Also, you can avail of complete print and mail fulfilment wherein you need not do anything or go anywhere. PostGrid makes producing and distributing letters and other items a breeze.
Wrapping Up
Australia Post Registered Mail is an excellent option for businesses looking to send their envelopes securely. It offers several features, like online tracking and delivery confirmation, helping them safeguard their items. Also, you have numerous options to pay for the Registered Mail cost Australia Post and avail of this service.
But, it is hectic to prepare your items according to the specified guidelines and wait in long queues at the Post Office. Thus, PostGrid helps companies draft and print their letters automatically within two business days only. Then, it also allows them to send their items via Australia Post speedily and efficiently through an integrated platform.
Sign up here to know more about PostGrid and how it can enable you to print and send Registered Mail Australia Post 75x cheaper!
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