How to Address An Envelope Australia to Guarantee Accurate Shipping?
There are 12.4 million delivery points across our country! And Australia Post delivers millions of items every day.
Hence, we know that postal mail is a big part of Australia’s communication network. And yet, we cannot assume that everyone knows how to address an envelope correctly. The Post Office returns several items to the senders because of incorrect or invalid addressing.
You must use a specific Australia Post-prescribed format for addressing an envelope or package! Try sticking to the Post Office’s guidelines and avoid using other methods.
We understand that the process can be daunting and complicated, primarily if you have started sending direct mail recently. Thus, we have compiled this article to help you learn the basics of addressing envelopes and mail items confidently!
Let us begin!
How to Address an Envelope Australia?
Before we get into how to write an address on an envelope, please consider your envelope’s dimensions. Leave at least 15 mm at the bottom as the clear zone.
Also, leave 15 mm between the address zone and the right and left edges. This section should look like a horizontal rectangle towards the centre!
Typically, there are three lines in your mailing addresses:
Recipient’s Name
The first line should contain your recipient’s full name. You may also mention more than one name on this line, for example, ‘Jane and Armie Holt. This method is apt for addressing an envelope for couples or family members. If the recipients do not share a common surname, you can only add up to two distant names on one envelope.
Alternatively, you can add the organisation’s name if you do not know the name of the concerned person and want to send something to a company.
If you know the recipient’s name, write it on the first line and mention the company name on the second line.
Street Address
While addressing an envelope, the second last line must have the street address. Write the correct street number and name with the directionals (if any).
If your recipients reside in an apartment complex, the apartment number should appear before the street number. You can use a slash in between to separate them and mention the street name further, for example- 15/22 Western Road.
Suburb, State, and Postcode
The most crucial step in learning how to write an address on envelope is to know how to write the last line. This line should carry three elements: the suburb, state, and postcode.
First, mention the name of the destination Post Office or the suburb. Also, include the correct state or territory abbreviation after leaving one space.
Here are the state abbreviations you must keep handy while addressing an envelope in Australia-
- QLD: Queensland
- ACT: Australian Capital Territory
- VIC: Victoria
- NSW: New South Wales
- WA: Western Australia
- NT: Northern Territory
- TAS: Tasmania
- SA: South Australia.
Then, insert the correct postcode at the end. If you aren’t sure about the postcode, you can find it on the Australia Post’s website.
Please note that the last line of your mailing addresses must always be in capital letters!
You don’t need to write the country’s name when addressing an envelope for sending domestic mail.
Below are some examples of how to address envelope using the address format we discussed above:
Noah Strange
820 Chestnut Court
DAWES POINT NSW 2000
Oliver Hammer and Jack King
UIF Group
58/ 10 Seaview Street
CLEVELAND QLD 4163
So, this is how to write an address on envelope Australia to ensure the Post Office delivers your items smoothly! You can use address labels for sending packages, but the address format remains the same.
We know how hectic it can be to check hundreds and thousands of addresses in your database. You may have to reformat them and verify whether they are correct every time you need to mail something!
So, how about using an online tool to do that work for you?
Moreover, you don’t need to memorise how to address an envelope Australia and do anything manually.
Address verification services like PostGrid help you validate millions of addresses simultaneously. Our scalable solutions allow you to add missing details, validate addresses, and make your mailing lists mail-ready!
Using Stamps to Mail Your Items
Once you finish addressing your envelope, attach the correct number of stamps in the top-right corner. However, ensure that your letters fit the Australia Post’s prescribed dimensions. The maximum weight of your regular envelopes must be 240 mm x 130 mm with a thickness of no more than 5 mm. Large envelopes must not exceed 360 mm x 260 mm x 20 mm.
Domestic stamp prices start at only 60c, whereas overseas stamps cost $2.50, depending on your mailing options. You can drop your items in the street mailboxes after addressing your envelope and affixing the stamps properly!
It is better to take your mail pieces to the Post Office if you are unsure of the postage rates.
Drafting a Return Address
Luckily, you may write your return address effortlessly once you know how to address an envelope because you must follow the same steps!
Some mailers skip writing the return address, but this practice can lead to several problems. The Post office depends on this address to return your mail items if they cannot deliver them. Otherwise, it has no other option than to discard your packages or envelopes, causing tons of waste.
Thus, it is better to mention your return address using the same format as addressing an envelope or package. Place it on the flap towards the back side of the envelope. Or you can write it in the top-left corner of the front side with the mailing address.
Here is an example of how to address envelope (return address):
Lucas Taylor
48 Main Street
COOLAMON NSW 2071
If you want to mention your commercial address, you may use these examples:
Henry William
Global Solutions – Marketing Department
2 Amy Street
PERTH WA 6000
Marketing and Advertising
JNL Inc.
63/ 2 Barrenjoey Road
SYDNEY NSW 2108
Addressing an Envelope for Defence Personnel
Australia Post’s Defence Mail service allows you to send envelopes and packages to Defence personnel within the country and overseas. But, you should know how to write an address on an envelope going to the Armed Forces Post Office (AFPO).
Domestic postal charges apply for the following:
- AFPO2 (Malaysia).
- Mail going to HMA ships.
- Envelopes or parcels over 2 kg (cubed) going to the other AFPOs.
Here are some examples of how to address an envelope Australia for military addresses:
Recipient’s serial number, rank, and name.
Unit name.
AFPO number.
AUSTRALIAN DEFENCE FORCES NSW 2890
For an HMA ship’s address, you must mention the HMA ship’s name instead of the unit name and AFPO number. Also, you should write the relevant city, state, and postcode.
Writing a PO Box Address
PO boxes differ from regular addresses because you don’t need to write the street address. Instead, you write the PO box number while addressing the envelope or parcel. However, some people still mention the street number and name above the PO box number.
PO boxes help individuals and businesses receive mail items at a different location than theirs. Thus, they can pick up the packages or envelopes whenever they want and avail of man other services.
It is crucial to understand how to write an address on envelope for PO box addresses. Below, we have mentioned the format to help you:
Recipient’s name
PO box number
City, state abbreviation, and postcode
Also, refer to the examples below for addressing an envelope to a PO box address:
Ginny Smith
PO Box 2099
HOBART TAS 7119
Chris Jackman
5 East Terrace
PO Box 8201
ADELAIDE SA 5000
Formatting International Addresses
Australia Post has a broad range of global mailing options to help you send mail to over 214 countries. However, you must prepare your items according to the prescribed guidelines and learn how to address envelope for international destinations.
Typically, the format for addressing an envelope for overseas mailing is as follows:
Recipient’s name
Organisation’s name (if applicable)
House number and street address
City, state, and postal code.
Country.
Remember to mention the last two lines in capital letters. Also, you can use abbreviations for some destination countries, like the USA, UK, UAE, etc.
Find below the examples of how to write an address on envelope or package to send it via Australia Post’s international mailing services-
The US:
Nicole Hawk
71 5th AVE
OAKLAND CA 90056
USA
The UK:
Millie Smith
12 Cherry Court
SOUTHAMPTON
SO53 5PD
UK
India:
Jay Verma
105 Poonam Plaza
Nehru Road
Mumbai MH 400055
India
As you can see, you may need to change the format for addressing an envelope, depending on the destination country. Hence, contact Australia Post or check the relevant country’s postal guidelines.
How to Use PostGrid’s Address Verification Services for Addressing an Envelope Correctly?
There are many ways in which you can employ our address validation for updating your mailing lists and formatting addresses properly. We have mentioned the top three possible methods below, using which you can understand how to address envelope using our solutions:
- First, you can integrate our address verification API into your CRM. This way, you don’t need to change anything or start from scratch because you may incorporate PostGrid’s services into your existing workflows. The only difference is that, now, PostGrid can help you cross-check every address against the Australia Post database and correct it if there is a mistake.
- You may also install and use our address verification software. The set-up process is simple and quick and does not require technical expertise. Using our software, you don’t need to think about learning how to address an envelope Australia because PostGrid does everything on your behalf. It autocompletes, parses, and standardises all your mailing lists according to the Australia Post’s guidelines.
- The other alternative is to integrate our API into your website. Imagine your customers enter their mailing details during a transaction, and PostGrid auto-verifies all the addresses immediately! It makes the address validation process super quick and effective. Also, you need not enquire about addressing an envelope because you already have a formatted mailing list at your fingertips.
PostGrid’s postal address verification services offer numerous features (available with all the options above), including:
- Geocoding.
- NCOA-processing.
- PAF-verified addresses.
- Fuzzy matching.
- Point-of-entry and bulk address verification.
- International address validation.
- Custom mailing lists.
- Data management.
- Mailing list segmentation and location-based targeting, etc.
Conclusion
We hope this blog helps you know how to address an envelope Australia to send your mail items precisely. Of course, it can be hard to follow the correct format for every address, but it helps the Post Office process and deliver your orders on time.
Also, following the postal rules help you get shipping discounts and save tons of effort.
You can use PostGrid’s address verification API for validating any national or international mailing list. Isn’t it amazing how you can cross-verify any address on the face of the Earth in milliseconds?
Request a demo to experience how PostGrid helps you with how to address an envelope and access updated mailing lists!
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